Port Clinton Music Boosters

Minutes October 9, 2006

Time 7:30pm

Attendance: President-Kim Royster, Vice President-Amy Krupp, Treasurer-Bob Dodge, Greg and Carol Fox, Mike Snider, Brenda Brahier, Brian Stitak, Brenda Fisher, M. Bloom, Jody Bacak, Becky Zoeller, Jane Fleming, Caroly Barnes, Sheree Quan, Ron Nisch, Hope Davenport.

 

Secretary Report: Read by Brenda Brahier for Gloria Alvarado, who was ill.

Correction: Fruit Sale- Carol Fox stated that in the Fruit Sale portion of the minutes several new products were available including beef stick, but that we are not selling them this year, only the cheesecakes. Also, if we submit pictures of the students active in musical performances, not advertising or selling the products, that they may be used by the company.

Correction: Director Reports- Greg Fox stated that the Touch of Class auditions were completed by Wednesday, September 13, 2006.

These corrections were noted and Bob Dodge accepted the minutes as corrected. Becky Zoller seconded.

 

Treasures Report: Bob Dodge reported that as of October 9, 2006 the checking account balance was $9,677.88. Membership income collected to date is $3,850 from a total of 134 members. We have a profit of $1,000.00 in uniform sales, such as gloves, T-shirts, garment bags etc. We will be able to clean the uniforms at the end of the season using these funds. Concession Stand has a profit of $5,982.84 to date. Please be sure to get bills and invoices to Treasurer promptly.

 

Unfinished Business:

OSU Marching Band Weekend- Amy Krupp and Mike Snider

We are still in need of volunteers for Thursday October 12 to work the assembly line to make the box breakfasts. They will start assembling at 5:30pm. Andy’s has donated cooler space to store the boxes. Many local stores and vendors have donated food for the boxes and after the game. Jane Fleming, Carol Fox, and Sheree Quan volunteered to help. They will also need 3 people at each hotel at approximately 7:00 am on Saturday to hand out the boxes. Wal-Mart and Andy’s will provide bag lunches as well. The Catawba Our Guess Inn has 89 band members staying there and the Port Clinton Our Guest Inn has 172 band members. Mike Snider needs to know how many Port Clinton band chaperone passes we will need.

 

Fruit Sale: Carol Fox would like the directors to go over the list she has to make sure that every member is listed from each group. She is going to try to get advertising for the sale done at little or no cost. She is using connections at The Beacon, The News Herald, and various other venues to promote the sale as much as possible. She also plans to talk to the students regarding the incentives to find out what will motivate them the most. Kathy Miller and Becky Zoller are assisting her with advertising. The sale starts October 17, 2006.

Carol also had samples from Malley’s candy for us to taste. This could be a year round on line fundraiser or we could buy the candy bars by the case and sell them to the community and/or at the concession stand. Kim Royster stated that we need to get Board of Education approval for the new fundraiser. Becky Zoller stated we should wait until after the fruit sale and then try to implement this fundraiser. Bob Dodge made a motion to get Board approval, Becky Zoller seconded the motion.

 

Senior Band Night: Senior Band Night is October 20, 2006. Jody Bacak said that she has several volunteers already. Jenny Castillo, Hope Davenport, and Sheree Quan are helping with the setup at 4:30pm. The band will march to Bataan school and the seniors and their parents will go inside for a dessert social. There will be corsages for parents and a photographer to take pictures.

 

Fall Orchestra Concert: The Fall Orchestra Concert will be on October 19, 2006 at 7:30pm. Kim Royster would like to have a table set up with Music Booster Membership information. Anyone who would like to volunteer please let Jane Fleming know. Jane Fleming would like to get thank you notes out to non-band member parents who have been volunteering at the concession stand etc. It was agreed that this would be a great idea.

 

Directors Report:

Mr. Greg Fox: Touch of Class members has been selected. There are 25 members, 14 female and 11 male. Thirty-two students attended the Opera in Toledo on October 5, 2006. Another trip is planned for November 15, 2006. Jose Pizana will be studying at Heidelberg College with Mr. Van Der Wethausen. Several local performances have taken place and others are planned, including the Ottawa County Republican Women’s dinner and the annual Christmas sing.

The District Festival Auditions will be Saturday, December 9, 2006at PCHS. Refreshments are usually provided for the judges. The actual festival is Saturday, January 27, 2007.

 

Mr. Rod Miller: Mr. Miller was not in attendance but his report was read. The 6^th grade band will begin October 10, 2006 at the high school from 7:30-8:05am. There are 35 beginners this year and increase of 19 students over last year. The band performances at Anthony Wayne and Orrville Band Festivals were outstanding! Thank you to everyone who helped. Mr. Waters called to invite Mr. Miller to help conduct some songs on Friday. The Port Clinton band will perform our half-time show during post-game.

 

Mr. Brian Stitak: There are approximately 20 members in the 6^th grade orchestra, which is up considerably from last year. Many students are doubling in Orchestra and Band. On October 21, 2006 a string clinic will be held featuring musicians from the University of Michigan at Firelands Presbyterian Church. Remember the concert on Thursday, October 19 at 7:30 pm.

 

Mr. Tom Bixler: The 7^th grade band is progression on to Book Two. Both 7^th and 8^th grade bands are continuing to improve. They will perform at PCMS pep rally on Thursday. They are starting to sight read in preparation for their first concert in December. Thank you for the appropriation of funds for instruments for the Middle School band. He will look into purchase prices for the instruments.

Middle School Concert Dates                                   High School Concert Dates

Thursday, Dec. 14-Holiday concert-all PCMS music groups                                Dec. 19- Band, Orchestra, and Choir at 7:30pm

Thursday, March 1- Winter Concert- 7^th and 8^th grade bands                Dec. 20- Holiday Breakfast with the Arts 8:00 am

Tuesday, May 8- Spring Concert- All PCMS music groups                 Saturday, Dec 2- Terra Ensembles in PAC

Monday, May 28- Memorial Day Ceremony                                       Touch of Class on Tour weekend of Dec. 2

Tentative Dates

Saturday, April 21- Solo and Ensemble Contest @ Genoa.

Saturday, May 12- Large Group Contest @ Sandusky

 

New Business:

Fundraiser: Mr. Miller’s discussion of possible fundraiser tabled due to his absence.

 

Raincoats: Kim Royster wants us to investigate if we are able to sell the old raincoats. Brenda Fisher suggested that we inventory them and ask Paul Lockwood if they are Music Booster or school property. Also, see if we are able to sell them and how profit would have to be disbursed.

 

Fundraiser: David Jarell will present fundraiser ideas at the November meeting.

 

By Laws: Kim Royster and Bob Dodge would like to establish a committee to review/revise the By Laws, 1996 was the last update. Ron Nisch will review.

 

Meeting Time Change: Kim Royster suggested that we change the meeting time to 7:00pm. Ron Nisch approved and Becky Zoller seconded the motion.

 

Brenda Fisher made the motion to adjourn at 8:50 pm, Becky Zoller seconded the motion.

Respectfully submitted by Brenda Brahier (Gloria Alvarado, Secretary was ill.)

Port Clinton Music Boosters Meeting- October 9, 2006

Rod Miller, Director of Bands

 

1.      6^th grade band will begin October 10 and will be held at the high school from 7:30 am- 8:05 am. There are approximately 35 beginners this year. There were 16 last year.

 

2.      The band’s performances at the Anthony Wayne and Orrville Band Festivals were outstanding! The band performed very well and represented our school, community and themselves with class. A huge thank you to the volunteers that made food for the band members and to the Dodges for the use of their van, driving the truck, and to Molly for her expert announcing for the band this past Saturday.

 

3.      Friday’s performance with the Ohio State Band will include America the Beautiful and Hang on Sloopy during half-time. The band will then perform our half-time show during post-game. Mr. Miller will be conducting Hang on Sloopy for the combined bands.

 

4.      Carmen Ohio and OSU Fight Song. Jon Waters, assistant director called Rod today and invited him to conduct these songs.